Have you ever entered a meeting room to make a sales presentation and you have found that you cannot share the content of your laptop with the meeting attendees because the connectors do not fit? Or that you need to lose time installing an external device and to ask for the assistance of a technician because you can’t make it work? Or that your presentation does not match the wall screen resolution? And what if you want to show some data and this is too small to be seen from a distance?
Having a smart solution consisting of a dedicated screen for each user, a retractable HDMI cable and an easy-to-use system that allows sharing contents from different seats can help ensure that everyone in the meeting room is able to view, comprehend and focus on the information that is being presented without losing the eye contact and therefore, without missing non-verbal communication. This can be especially important in situations where complex data or graphics are being shared, as every participant needs to be able to clearly see and interpret the information. Furthermore, if we can hide these monitors within the desk, we can help optimizing the space needed on the meeting table and enhance the flexibility of the room. By providing a clear, reliable, easy-to-use, and secure solution for information sharing, business can help to ensure that their teams are able to work efficiently and achieve their goals.
An intelligent solution
Effectively executing a team presentation involves many aspects. Accurately planning and considering the necessary technology such as laptop connectivity, cable management, content sharing, display setup and the meeting room table layout can help to ensure success. Paying attention to details like these will help to optimize the presentations for the desired outcome.
It is essential to consider investing in a reliable presentation system: a system that allows you to seamlessly connect your laptop and share it to the rest of attendees in the meeting room without requiring any cables or installation of external devices and eliminating the need for a technician to assist in the setup process, saving valuable time and resources.
The importance of face-to-face communication
We absolutely need to capture the non-verbal communication that takes place in a meeting. This non-verbal communication includes body language, eye contact and facial expressions. This is why all meeting attendees should face the center of the table and avoid turning their heads. Seating around a table makes attendees be more engaged with each other, leading to better communication and collaboration. This position also helps to create a more inclusive environment, as everyone has an equal opportunity to participate in the conversation.
On the other hand, if attendees are constantly turning their heads towards a screen on the wall; they lose focus and disengage from the meeting leading to a lack of participation and decrease in efficiency. Not to mention that this can cause neck strain and discomfort…
The ease of use: another critical factor
How frustrating and time consuming can be to spend valuable time trying to connect laptops or troubleshoot technical issues?
The key is to ensure that meeting room technology is user-friendly and easy to use.
Imagine an HDMI cable coming out from inside the table. This allows you to seamlessly connect a laptop and see the image reflected on a motorized monitor. With the push of a button, all attendees can view the presentation. What if another attendee wants to contribute by sharing another laptop? That should be as easy as pressing a button.
The security of sharing important data
In critical rooms such as government buildings, wired solutions are often the only option. The added security of a wired connection provides peace of mind and confidence. We not only transmit data securely, but with the highest quality.
The flexibility and versatility of the table
We often use meeting rooms for a variety of purposes. Where the size of the group using them can vary greatly. From a small team meeting to a larger conference or training session.
This is why integrating retractable technology is important. As we can decide how many monitors to activate depending on the number of meeting attendees.
Furthermore, a table that can be easily reconfigured promotes collaboration and engagement among meeting participants. Whether it’s a round table for brainstorming or a rectangular table for presentations.
Discover our design awarded DB2Share:
